Move messages sent to a public group to a folder Rules that affect messages that you send aren’t applied to task requests and meeting requests.Ī rule that includes a Contact Group can behave differently than other rules depending on how the rule is created. If a meeting request is automatically moved to the Deleted Items folder, the meeting isn’t added to the Calendar. If a meeting or task response is moved to the Deleted Items folder by using a rule, the response isn’t tracked by the original item. For example, if a message is moved to the Calendar folder, a new appointment isn’t created. If an item is moved to a folder other than a mail folder, the item might not work as expected after it's moved. Be aware, however, of the following limitations when you create rules that affect these kinds of items: If you create a rule that moves an item to a specific folder based on certain conditions (criteria) being met (matched), then any meeting and task request matching those conditions also is moved. Meeting requests, task requests, and documents are considered messages. Meeting requests, task requests, and documents Manually moving or deleting a response doesn’t affect tracking. When a sent message that included a voting button is opened, the tracking information won’t include a tally for responses that a rule moved. Note: When a rule moves voting responses from the Inbox to another folder, vote tracking is affected. In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder box, then select the folder from the Select Folder dialog that pops up, and then click OK. In the Create Rule dialog box, select one or more of the first three checkboxes. To view more options, select Create Rule. Outlook automatically suggests creating a rule based on the sender and the recipients. Right-click a message in your inbox or another email folder and select Rules. You can create this rule directly from a message you've already received. The easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder. You can also use rules to play sounds, move messages to folders, or display new item alerts. Rules allow you to move, flag, and respond to email messages automatically. Guided support in your browser can provide digital solutions for Office problems
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